Non-Revenue Travel (AA)

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Non-Revenue Travel

There are several types of non-revenue travel available to AA employees, retirees, their immediate and extended families, and friends, as well as active and retired employees of EDS, Sabre, SkyChefs, and TWA. The information on this page is secondhand, based on information by several members in the FT threads at the bottom of the page, as well as an example of an AA TRIP book posted online. For accurate, up-to-date information, you must check with the AA employee providing the pass. Note that, in airline lingo, "non-rev" travel generally refers to "NRSA" travel not on company business, but both types are discussed here for completeness and clarity.

Types of Non-Revenue Travel

Must-Ride

Essential employee travel with a reserved seat that cannot be bumped by revenue passengers and may even displace a revenue passenger. Examples include transporting a flight crew to another city on an emergency basis to operate a flight for which the original crew is not available, or transporting a mechanic with a specialized skill to perform a critical repair task in another city. This type of travel may be used for deadheading crew being repositioned by the company, and the cabin of service is based on contractual agreements.

Positive Space

Employee travel on company business with a reserved seat that can be bumped by revenue passengers and may not displace a revenue passenger. An example is transporting a flight crew to another city other than their company base to operate a flight. This does decrease inventory available for sale, hence the 'positive space' designation. This type of travel may be used for deadheading crew being repositioned by the company, and the cabin of service is based on contractual agreements. Positive Space travel may be converted to Must-Ride travel if necessary. On AA, crew members for whom the last flight of their sequence is a deadhead Postive Space flight back to their company base have the option of instead deadheading to their home airport if other than the company base.

Non-Revenue Space Available (NRSA)

Personal travel by an employee or other pass-holder that is on a standby / space available basis without a reserved seat that can be bumped by revenue passengers and many not displace a revenue passenger. These seats are assigned only after all revenue passengers are accommodated (unless the flight load is light). This type of travel may be used for commuting crew who live in a city other than their company base and may not be used by any pass-holder for the purpose of business travel. These passes are subject to taxes and processing fees and the cabin of service depends on availability in the cabins for which the pass-holder chooses to list, with extra fees associated with travel in premium cabins. NRSA travel does not earn AAdvantage miles.

Non-Revenue Travel Codes

Business Travel

  • A1D, A3D, A10, A11, A12 - confirmed seat in coach for business travel, bookable from E inventory up to 13 days prior to departure, eligible for upgrades to premium cabins after all revenue passenger requests have been accommodated
  • ID50 - Industry / Interline Discount - bilateral interline ticket specifically negotiated between AA and another airline at a 50% discount off the full fare price, for AA business travel on a positive space basis.
  • ID75 - Industry / Interline Discount - bilateral interline ticket specifically negotiated between AA and another airline at a 75% discount off the full fare price, for AA business travel on a space available basis.

NRSA Travel

The following passes are listed in order of priority.

  • D1 - D1 Pass - priority pass available in very limited quantities each year (e.g., 4 x one-way) for use by employees, retirees, and their immediate families (spouse, recognized domestic partner, dependent children)
  • D2 - D2 Pass - standard pass for unlimited use by employees, retirees, and their immediate families. Travel on American Connection is allowed after 6 months of continuous service (as with all Other Airlines (OAL)).
  • D2P - D2 Parent - pass for use by parents of employees or retirees in limited quantities each year (drawn against same pass bank as D3 passes). Pass-holders receive D2 priority when traveling with the employee or D2P priority when not traveling with the employee. Travel on American Connection is limited (e.g., 4 x round-trip) each year. Furloughed/laid off employees also receive 18 months of travel benefits at D2P priority.
  • D3 - Registered Guest Travel Pass - sometimes called a "buddy pass" on other airlines, these passes are available in limited quantities each year (e.g., 24 x one-way, drawn against same pass bank as parent D2 passes) for use by a limited number of registered friends and family of the employee or retiree who do not qualify for a D2 pass. These passes carry considerably higher service charges than D2 and D2P passes, depending on the length of flight and class of service, and are sometimes not much less than a deep discount revenue ticket. D3 pass travel may also be embargoed to certain regions at certain times of year. Not valid for travel on American Connection.
  • TWR - TWA Retiree - Separate priority for TWA retirees.

Other Personal Travel

  • A9 - Personal Emergency Travel - ticket available to AA employees, retirees, spouses, dependent and non-dependent children, parents, and siblings when specially authorized by the company. Not valid for travel on American Connection
  • AA20 - Discounted Confirmed Travel - ticket at 20% discount off any published, non-web fare available in unlimited quantities to employees, spouses, dependents, and parents for personal travel on AA and American Eagle on a positive space, revenue travel basis. Not valid for travel on American Connection.
  • ID90 - Industry / Interline Discount - bilateral interline ticket specifically negotiated between AA and another airline at a 90% discount off the full fare price, plus tax and service charges. Available, generally in limited quantities each year, to AA employees, their spouses, and their dependent children for personal travel on other airlines
  • ZED - Zonal Employee Discount - ticket available to AA employees, spouses, and dependent children for personal travel on other airlines (or employees of other airlines for travel on AA), subject to mileage-based service fees

General Information on Non-Revenue Travel

  • NRSA travelers will often list for the first flight of the day to give the maximum number of options in case they do not receive a seat or are bumped.
  • NRSA lounges are available at several larger airports and are put together by the airline employees themselves via grassroots efforts.
  • NRSA travelers may board when they receive a boarding pass if their group has been called. Boarding passes may be issued at a kiosk, by the Gate Agent before boarding begins, or by the Gate Agent during or near the end of boarding, depending on the flight load.
  • NRSA dependent children may only travel in the coach cabin when age 7 or younger on 3-class flights and when age 5 or younger on 2-class flights.
  • Note that American Connection is considered an Other Airline (OAL) and travel is subject to specific interline agreements.

NRSA Dress Code

NRSA travelers are subject to a specific dress code defined by the airline. NRSA travelers violating dress code rules may be denied boarding.

  • Attire for all cabins must be well groomed, neat, clean, and in good taste. (If in doubt, wear something else.)
  • Traditional or casual business attire is required for first or business class accommodation.
  • Coats, jackets, and ties for men are not required.
  • Hosiery and socks or collars are not required for men or women.
  • Women's style of shoes or sandals such as open toe, sling-back, and clogs are acceptable.
  • Capri pants are acceptable in all cabins.
  • Not Acceptable in Any Cabin
    • Shorts or T-Shirts
    • Sweatshirts or tank tops
    • Micro-mini skirts
    • Jogging suits, workout clothing or leggings
    • Bare-midriff or provocative/revealing/see-through clothing
    • Beach clothing or footwear, flip-flops
    • Clothing with offensive terminology or graphics
    • Clothing with holes/ragged or cutoff edges
  • Not Acceptable in First or Business (acceptable for coach cabin only)
    • Denim clothing of any kind or color
    • Athletic footwear
    • Split skirts above the knee
    • Skorts
  • Note: Children age six (6) and under are permitted to wear shorts in coach.

Cabin of Service

  • NRSA passengers are eligible to list (standby) for premium cabins, but will only be accommodated after all revenue passenger requests have been accommodated. Travel in premium cabins is subject to additional taxes and fees.
  • Employees traveling on company business may be accommodated in premium cabins, based on contractual obligations.
  • Qualified pilots and flight attendants may travel in the flightdeck jumpseat (FDJ) or cabin jumpseat (CJ) on both business and personal travel.

Baggage

  • Deadheading crew members being repositioned by the company on must have access to their baggage upon arrival and it cannot be placed in the hold.
  • Those traveling on NRSA passes are entitled to one carry-on bag, one personal item, and two free checked bags, but are still subject to excess, overweight, and oversize baggage fees.

Other Resources

Related FlyerTalk Threads